Treeside Charter School Data Collection Notice

Treeside Charter School recognizes that the privacy and security of student personally identifiable

information is paramount and that we play a crucial role in providing that security. Our school’s

technology partners are dedicated to stringent regulations regarding the management of student data.

Treeside Charter School recognizes that student data belongs to the student and that the student or

parent/legal guardian can access that data at their request. Treeside Charter School has a high level of

commitment to managing student data responsibly and in accordance with all applicable state and

federal laws.

Below are brief descriptions of each of Treeside Charter School’s major data collections. The collection,

use, and sharing of student data have both benefits and risks. Parents and students should learn about

these benefits and risks and make choices regarding student data accordingly. We may not collect a

student’s social security number or, except as required in Section 78A-6-112, criminal record.

NECESSARY STUDENT DATA COLLECTED FOR EVERY STUDENT:

STUDENT DEMOGRAPHICS

- Name

- Birthdate

- Race/Ethnicity

- Gender

ENROLLMENT

- State-assigned student identifier (SSID)

- District of residence

- Grade level

- Entry date/Exit date, exit code

- Total days enrolled

- Total days attended

PROGRAM PARTICIPATION INDICATOR

- Title I

- Special Education and 504 statuses

- Gifted

- Free/reduced lunch

- English Language Learner

- Migrant

- Immigrant

- Refugee

- Student Retention

- Military child

- Homeless (& accompanied status)

- Reading interventions provided (grades 1–3)

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INCIDENT AND DISCIPLINE DATA

- Information about the incident

- Information about the student involved (perpetrator/victim, infraction type(s), weapons(s),

injuries, etc.)

- Information about any discipline, referral, or other action taken

STATE ASSESSMENTS

- Statewide summative assessment: Readiness Improvement Success Empowerment (RISE)

- Scale scores, subscores, proficiency levels

- Student growth percentiles (SGPs)

- Alternative/Special Needs summative assessment

- Kindergarten Entry/Exit Profile (KEEP)

- Early literacy assessment: Dynamic Indicators of Basic Early Literacy Skills (DIBELS) scores

(Grades K–3)

ADDITIONAL STUDENT DATA COLLECTED ON STUDENTS PARTICIPATING IN SPECIFIC PROGRAMS:

SPECIAL EDUCATION

- Disability type(s)

- Services received (time, regular percent, environment, extended school year, intensive services)

- Parent phone number

- Alternative Assessment Eligibility

- Entry date/Exit date, exit code

ENGLISH LANGUAGE LEARNERS

- Primary native language

- Parents’ language

- English language proficiency level

- EL instruction type

OPTIONAL STUDENT DATA

Treeside Charter School also collects information for optional programs and services. In order for the

district to collect this information, parents must sign a consent form that outlines what information is to

be collected, who is collecting the information, how it is to be stored and maintained, and how it is to be

used. If a parent opts out of sharing this information, they also opt out of the program or service

connected to that information.

HOW STUDENT DATA ARE STORED AND PROTECTED

TCS shall use reasonable data industry best practices to maintain and protect student data and other

education-related data, including teacher and employee data. Treeside Charter School maintains a

variety of agency policies that address data and information privacy which are intended to secure all

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media containing sensitive or confidential data. Treeside faculty members who have access to student

data receive an annual student data privacy training as per state regulation.

Should the TCS contract with a third-party provider to collect, maintain, and have access to student

data, TCS shall ensure that the contract with the provider includes a provision that the data are the

property of the student and that the data will not be redisclosed with the student’s consent.

TCS will ultimately monitor and maintain control of the data. All data will be maintained in accordance

with TCS Information Technology Systems Security Plan, as described in R277-487-2(11).

Additional information regarding Data storage and protection can be found in the Treeside Charter

School Data Governance Policy found at:

https://treesidecharter.org/dynamic/content/1065/253/tcs%20data%20governance%20plan_uT7Xp.pdf

STUDENTS’ AND PARENTS’ RIGHTS STATEMENT

Students own their personally identifiable student data. An educational entity shall allow the following

individuals to access a student’s student data that is maintained by the education entity: the student’s

parent; the student in accordance with the education entity’s internal policy and in the absence of a

parent, an individual acting as a parent to the student with legal documentation.

DATA BREACH

If a significant data breach occurs at an education entity, they shall notify the student’s parent or legal

guardian.